Chapter 6 · 6.1
Saving a document as PDF or PDF/A
A PDF looks the same on every device, so send quotes, invoices and contracts as PDFs. PDF/A is a stricter format for long-term archiving: all fonts are embedded and external references are not allowed.
In LibreOffice
Quick: choose File > Export As > Export Directly as PDF, or click the PDF button on the toolbar. LibreOffice only asks where to save the file.
With options: choose File > Export As > Export as PDF... (in Calc: File > Export as PDF...). The General tab includes these options:
| Option | Purpose |
|---|---|
| Range, Pages | Export only part of the document, for example 1-3 |
| PDF version: a PDF/A version, such as PDF/A-2b | For archives and annual reports |
| Universal Accessibility (PDF/UA) | A PDF that works well with screen readers |
| Export outlines | Your headings become bookmarks in the PDF |
| Comments as PDF annotations | Your comments appear as annotations in the PDF |
| Hybrid PDF (embed ODF file) | The original document is stored inside the PDF. If you open the PDF in LibreOffice later, you can simply carry on editing it |
| Create PDF form | A fillable PDF, see Creating a fillable PDF form |
Click Export and choose the folder.
In Euro-Office
Choose File > Download as and select PDF or PDF/A. The PDF goes to your computer's downloads folder. With Save Copy As, the PDF is saved in your Nextcloud, next to the original.
More in Downloading as docx, xlsx, pptx, odt or PDF and Printing and saving as PDF.
Tip: to find out why PDF/A is the right choice for archiving, read Office formats: OOXML, ODF and PDF.