Creating a signature

A signature is the text Outlook adds below your email, such as your name, job title, phone number and website. You set it up for each email address.

In the new Outlook

1. Go to Settings (the gear icon), then Accounts and Signatures.
2. If you have more than one email address, choose the address the signature is for.
3. Create a new signature, give it a name and type the text.
4. Choose whether it appears below new messages, below replies and forwarded messages, or both.
5. Click Save.

In the classic Outlook

1. Click File, Options, Email and then the Signatures button. Or open a new message and, on the Message tab, choose Signature and then Signatures.
2. Click New, give the signature a name and type the text.
3. On the right, choose which email account it belongs to, and whether it is added by default below new messages and below replies.
4. Click OK.

In the Outlook app

The app has its own signature, in the app's settings. It is separate from the signature on your computer.

Good to know

• A signature is stored in Outlook, not on our server. So you set it up separately on your phone, in webmail and in any other Outlook. For webmail, read how in Creating a signature in Webmail.
• A signature from the classic Outlook is stored on your own computer. If you move to another computer or to the new Outlook, check it.
• Keep it simple. A logo as an image arrives as an attachment for some recipients or isn't shown at all. Text always comes through fine.
• The signature in your email is not the same as DKIM, the digital signature our server adds to your email to show that it really comes from your domain. You don't set that up in Outlook (see DKIM: the signature under your email).