Name: Overzetten website
Item: WebOké
Rating: 5
Author: Els

All the office features you're used to, on your own Nextcloud server

Nextcloud Office

Alternative to:
Microsoft Office and Google Docs/Workspace

Edit documents, spreadsheets and presentations directly in your browser. Nextcloud Office runs on Collabora Online, a powerful open-source office suite based on LibreOffice, fully integrated into your own cloud environment.

Real-time collaboration

Multiple people can edit the same document simultaneously. You instantly see who's online, where colleagues are typing, and all changes appear live on your screen. Just as easy as Google Docs, but on your own server.

Documenten (Nextcloud Docs)

Word processing for letters, reports and contracts. Full support for DOCX, ODT and PDF formats. Export to all common file types.

Spreadsheets (Nextcloud Calc)

Spreadsheets for administration, planning and data analysis. Formulas, charts and pivot tables work just as you're used to. Import and export Excel files (XLSX) without conversion loss.

Presentaties (Nextcloud Impress)

Create professional presentations and edit PowerPoint files. Present directly from your browser, ideal for meetings and training sessions.

Nextcloud Talk

Alternative to:
Zoom, Microsoft Teams, Slack

Video calling, chatting and collaborating without third-party providers. Nextcloud Talk is a complete communication solution that runs entirely on your own server.
With the Nextcloud Talk app for macOS, Windows, iOS and Android, you're always reachable.

Videocalls

Call colleagues, clients or friends via video or voice only. Supports both one-on-one conversations and group video calls with multiple participants.

Chat and file sharing

Send messages, share files and documents directly from the chat. Everything stays securely stored in your own Nextcloud environment.

Screen sharing

Share your screen during calls, ideal for presentations, remote support or collaboration sessions. Others can watch live what you're doing.

Invite guests without an account

Invite external participants via a simple link. They don't need to create an account and can join directly through their browser.

Desktop Videocall Smartphone App Desktop Chat

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Nextcloud Collectives

Alternative to:
Notion, Confluence, Microsoft SharePoint

Build a clear knowledge base together with your team where all documentation, manuals and project information comes together.

Build a knowledge base - Gather all your team's information in one central place. Ideal for manuals, procedures, project documentation or onboarding new colleagues.
Organise pages - Structure your content in a logical hierarchy with main and sub-pages. Find everything quickly via the clear navigation.
Edit together - Work on the same pages simultaneously with colleagues. Changes are instantly visible and automatically saved.
Markdown editor - Write and format text in simple Markdown. Add images, links and tables without complicated tools.
Link to files - Connect pages directly to files in your Nextcloud. Documentation and related documents stay together.
Share with groups - Create Collectives for different teams or projects. Each group has their own space with their own pages.

Nextcloud Deck

Alternative to:
Trello, Asana, Monday.com

Manage projects visually with Kanban boards. Nextcloud Deck gives you a flexible way to track tasks and projects without your planning data leaving your own server.

Kanban boards - Create boards with columns like 'To do', 'In progress' and 'Done'. Drag tasks to the right column as they progress.
Tasks and subtasks - Break down large projects into manageable tasks. Add subtasks, descriptions and comments for all details.
Deadlines and assignments - Set deadlines on tasks and assign them to team members. Everyone sees at a glance what's expected of them.
Labels and filters - Organise tasks with coloured labels. Filter on priority, assignee or deadline for quick overview.
Link to files and calendar - Attach documents to tasks and sync deadlines with your Nextcloud calendar. Everything stays connected.
Comments and updates - Discuss tasks directly on the card. All communication stays with the task, not buried in email.

Nextcloud Tables

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Alternative to:
Airtable, Notion, Google Sheets

Create powerful databases and overviews without technical knowledge. Nextcloud Tables combines the simplicity of spreadsheets with the power of a database.

Tables is perfect for simpler tables where you want to keep a clear overview.

Build databases - Create tables with different column types: text, numbers, selection lists, dates and more. Perfect for CRM, projects or inventory.
Filters and views - Create different views of the same data. Filter, sort and group information exactly how you need it.

Collaborate on data - Work on the same table simultaneously with colleagues. Ideal for teams managing shared information.

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Nextcloud Forms

Alternative to:
Google Forms, Microsoft Forms, Typeform

Create professional surveys, feedback forms and registrations without responses ending up with third parties. Nextcloud Forms runs entirely on your own server.

Surveys and questionnaires - Easily create forms with multiple choice, open questions, scale questions and more. Ideal for customer satisfaction, employee surveys or market research.
Registration forms - Collect sign-ups for events, courses or webinars. All data goes directly into your Nextcloud environment.
Feedback forms - Request feedback from customers or employees in a structured way. Analyse results in real-time.
Anonymous responses - Optionally, participants can respond anonymously, perfect for sensitive topics like HR surveys or evaluations.
Export results - Download all answers as a spreadsheet for further analysis in Excel or Calc.
Share via link - Share forms via a simple link. Participants don't need an account and can fill them in directly.

Bekijk een voorbeeld enquête van Nextcloud Forms

Nextcloud Analytics

Alternative to:
Google Analytics, Power BI, Tableau

Analyse your data, create dashboards and gain insight into important metrics without third parties looking over your shoulder. Nextcloud Analytics runs entirely on your own server and respects the privacy of your visitors and customers.

Create dashboards - Build clear dashboards with charts, tables and statistics. Visualise your data in a way that makes sense to you.

Multiple data sources - Import data from spreadsheets, databases or external sources. Combine different datasets for a complete overview.

Real-time reporting - View current figures and trends. Ideal for sales dashboards, website statistics or operational KPIs.

Privacy-friendly - Unlike Google Analytics, no cookies are placed and no data is shared with third parties. Fully GDPR-compliant.

Share with team - Give colleagues access to specific dashboards or reports. Everyone works with the same up-to-date data.

Export options - Download reports as PDF or spreadsheet for presentations or further analysis.

Nextcloud Office Suite | The Microsoft 365 alternative - Nextcloud Analytics

Veelgestelde vragen

What exactly is the Nextcloud Office Suite?

The Nextcloud Office Suite is a complete package of productivity tools integrated into your Nextcloud environment. Instead of just storing files, you get a complete workspace where you can edit documents, video call with colleagues, manage projects and analyse data - all from one central place.

It's comparable to Microsoft 365 or Google Workspace, but running entirely independently on your own server. All tools work seamlessly together: during a video call you can share a document directly, from your project board you can link files, and form data automatically ends up in your spreadsheets.

The big difference from traditional office suites is that everything runs in your browser, real-time collaboration is possible, and you keep full control over your data - without dependence on American tech companies.

What collaboration features does Nextcloud offer?

Nextcloud is built for collaboration. Unlike traditional file storage where you only share documents, in Nextcloud you collaborate in real-time with colleagues - just like you're used to from Google Workspace.

You can edit documents simultaneously with multiple people, seeing each other's cursors and changes instantly. While collaborating, you can video call, chat and exchange files without switching applications. Comments, notes and discussions stay linked to the right documents and tasks.

Sharing with external parties is also simple: send a secure link and they can join directly without an account. You decide who can only view, who can edit, and who can share files further. All activity is tracked, so you always know who changed what.

The beauty is that all collaboration tools are connected: a task in your project board can be linked to documents, forms can automatically add data to shared spreadsheets, and during video calls you can share files and screens directly with participants.

How does the Nextcloud Office Suite licensing model work?

We offer three different Nextcloud packages as standard, you can find them here.

These packages differ in their limits on maximum number of users and maximum storage space, but they all offer the same features.

Office Suite licences can be added to any package - you choose which users to assign licences to, so you only pay for users who actually want to use these features.

An Office Suite licence costs €1 per month.

What about security?

Nextcloud is inherently very secure software, but we've taken many additional measures to optimally protect our customers' data.

Always encrypted - All your data is stored encrypted by default with hardware encryption. On top of that, you can enable end-to-end encryption (E2EE) for extra sensitive files - only you can unlock and view these files with the key stored locally on your PC.

Isolated servers - Unlike many other providers, you get a completely separate, isolated Nextcloud server with us. Your data isn't stored in the same directory as other customers, which is the case with "shared Nextcloud hosting". A leak on another customer's Nextcloud server poses zero risk to your Nextcloud server.

20+ years of security experience - Since 2004, we've been securing thousands of websites and servers. We apply that knowledge and experience from the hosting world directly to your Nextcloud environment.

Extra security by WebOké - We've developed and added extra security features to Nextcloud ourselves. One example is our own 2FA app that ensures you can only log in with a confirmation code received via email - this is enabled for everyone by default.

Additionally, you have the option to activate 2FA using time-based tokens.

Daily backups - Should anything unexpectedly go wrong, we always have recent backups ready. Your data is never truly gone.

What kind of support can I expect from WebOké?

At WebOké, you always get personal support from a team that has been active in the hosting industry since 2004.

How can you reach us?
You can contact us via email, our ticket system or WhatsApp.

What do we help with?
We ensure your Nextcloud server runs stable and secure. This includes: solving technical issues, security updates, configuration questions, fixing bugs, and helping you set up users. We're also happy to help with questions about migrating from other platforms.

What don't we do?
Our support focuses on the technical side of Nextcloud.
We don't provide one-on-one training for end users, don't upload files, and we're not a replacement for an IT department.
We have an extensive knowledge base with many guides about Nextcloud features and functions, which is continuously being expanded.

No Service Level Agreement (SLA)
We don't offer an SLA with contractual agreements about uptime and response times for our services.

Our services are aimed at small businesses, individuals and associations who want personal, affordable support - the complexity and high costs that come with an SLA don't fit that model.

Are you a larger organisation that needs strict SLAs with guaranteed availability? Then we're currently not the right partner for you.

The above doesn't mean we don't take availability and support for our customers seriously, but we can't attach guarantees to it - that requires different pricing that would make our services unaffordable for smaller users.

In 2025, WebOké's entire hosting network experienced 100% uptime, and since 2004, the average annual uptime has never been less than 99.9%.

Proof that you don't need an SLA for that.

Nextcloud Office Suite - host your own productivity tools